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Invoices processed without human touch

The agent receives invoices from every channel — email, EDI, e-invoice, scan — verifies against PO and delivery in ERP, checks VAT, routes for approval or posts automatically. 70% shorter AP cycle and 95% of discounts captured.

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Invoice Approval — AP Automation | Xelto AI

Why the AP cycle takes weeks instead of hours

Xelto AP Automation eliminates three main inefficiencies: scattered invoice ingestion from multiple channels, manual PO matching, and opaque approval workflows — replacing them with one coherent, touchless process natively integrated with Oracle JD Edwards and other ERPs.

Invoice ingestion from every channel — no templates
Email PDF, EDI, e-invoice, paper scan — one agent handles all sources. Xelto Doc AI extracts data with over 99% accuracy regardless of supplier layout, with no per-vendor template setup.
3-Way Match and validation — duplicate check, VAT and compliance
The agent matches the invoice to the PO and goods receipt, detects duplicates, validates VAT and proposes GL accounts and cost centres. Discrepancies caught with a ready explanation — no manual document comparison.
Straight-Through Processing and smart approval routing
Invoices with a matched PO and confidence above threshold are posted autonomously. Others are routed to the right person by amount, cost centre and vendor — approval via email, chat or ERP dashboard.

How it works — from invoice to ERP closure

Three specialised AI agent modules work in sequence — each focused on its own responsibility, together covering the full AP cycle.

The system receives cost invoices from all channels: email with PDF attachments, EDI from large suppliers, e-invoice mandates, and scans from multifunction devices. Xelto Doc AI extracts the invoice header (vendor, number, dates, amounts, VAT) and all line items with over 99% accuracy — regardless of layout, without per-vendor templates. Automatic classification: invoice / credit note / proforma / memo.
The AI agent performs a full document verification: matches the invoice to the PO and goods receipt in ERP, identifies the vendor, detects duplicates, validates the VAT number, proposes GL accounts and cost centres based on history and PO context. Discrepancies (e.g. invoice price differs from PO) are caught immediately with a ready explanation.
AI routes the invoice to the right person based on amount, cost centre, vendor and approval policy — eliminating "who should approve this?" questions. Approval via email, chat or ERP dashboard. Invoices with a matched PO and confidence above threshold are posted autonomously (Straight-Through Processing). Others go to the decision-maker with a ready AI proposal. The system monitors payment due dates.
AI does not post invoices silently. Every autonomous action is recorded in the audit log and is reversible. AI handles invoices with a matched PO and full validation (~80% of volume), but pauses and asks for a human decision in three situations: invoice without a PO (e.g. services, minor expenses), amount discrepancy exceeding tolerance, vendor not found in the master file. Every human approval has a clearly defined owner (amount + cost centre + vendor → approval policy). AI proposes. Human decides. ERP remains your system of truth.

Your team stops transcribing invoices —
and starts managing supplier relationships

Book a consultation with a Xelto AI expert. We'll show you how AP Automation works on your cost invoices — from ingestion to autonomous ERP posting.

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