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Automated PDF Order Entry

Automated PDF order entry with intelligent logistics assistance.

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Enterprise challenge

Manually re-keying orders from unstructured distributor PDFs wastes enormous amounts of time and creates the risk of costly logistics errors. The situation is compounded by sudden stock shortages and orders that do not align with pack sizes (UoM/MOQ).

Unstructured distributor PDFs
Every distributor uses a different document format — manual re-keying consumes hours of work per day and generates errors that are hard to catch.
Costly logistics errors
Wrong quantities, incorrect product indices or invalid units of measure (UoM/MOQ) result in returns, claims and lost margin.
Sudden stock shortages
Stock shortage detected only after order entry — too late for a quick reaction and proposing a substitute to the customer.

Autonomous intelligent verification

Our LLM reads the PDF semantically — it understands the customer's intent. It maps products to your internal ERP indices, automatically rounds quantities to full carton packs, and enforces the logistics minimum without human involvement.

Semantic PDF reading
The LLM understands the customer's intent — it doesn't transcribe, it interprets the document regardless of its format or structure.
ERP index mapping
Products automatically matched to internal ERP indices — no manual look-up, no risk of error.
UoM/MOQ correction and logistics minimum
Quantities rounded to full carton packs automatically — the system enforces the logistics minimum without human involvement.
Guardrail: full risk control
If AI encounters critical ambiguity, the system highlights the line item in red and immediately escalates to a dispatcher.
Voice AI agent — order upsell
Voicebot AI

Instant upsell by Voice AI

If the system detects a stock shortage or the basket is just below the free-delivery threshold, the Voice AI agent immediately calls the buyer. In a natural, fluent conversation it proposes substitutes from ERP tables or suggests adding items to reach the logistics minimum — then autonomously updates the order via API.

0%
Load optimisation (UoM)
Orders perfectly aligned to logistics units
0 min
Shortage handling time
Automatic substitute selection by Voice AI
0%
ERP index errors
End of costly reverse logistics

0% ERP index errors.
Start with one channel.

Connect one PDF order channel — the model maps products, corrects UoM and handles shortages via Voice AI. No re-keying, no reverse logistics.

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